Study

Meetings L1

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  • What is the first responsibility of a chair?
    Set the agenda and manage the discussion
  • Two members openly disagree and tension becomes personal. What should happen?
    Intervene immediately. Refocus on issues, not personalities. Rephrase arguments neutrally. Reinforce professional standards.
  • Our next point on the agenda is....
    Le prochain point à l’ordre du jour est...
  • Give two phrases to encourage participation from quieter members.
    “What’s your view on this?” “We haven’t heard from you yet, would you like to add something?”
  • I’m convinced that
    Je suis convaincu(e) que
  • Why is preparation important?
    To define objectives and strategy?
  • What is the difference between an agenda item and an action point?
    An agenda item is a topic to discuss. An action point is a task assigned to someone after discussion.
  • If there is no ZOPA what may happen?
    No agreement
  • Let’s have a vote. Those in favour of project 1, please raise your hand.
    Passons au vote. Ceux en faveur du projet 1, veuillez lever la main.
  • The group becomes silent after a complex proposal.  How should the chair respond?
    Clarify the proposal. Ask targeted questions. Invite specific individuals to respond.
  • Why can “consensus” sometimes be inefficient in business decision-making?
    It can slow decisions. It may lead to compromise solutions that are weaker.
  • You have 3 minutes left and the group hasn’t reached a decision. What do you do?
    Summarise key arguments. Propose options clearly. Suggest a vote or assign further analysis. Define a concrete next step.
  • You realise 10 minutes into the meeting that there is no clear objective. What should you do?
    Pause and clarify: “Can we define what decision we need to reach today?”. Reformulate the purpose. Align participants before continuing.
  • Why should action points include deadlines and responsible persons?
    Ensures accountability. Prevents diffusion of responsibility. Makes follow-up measurable. Increases implementation success.
  • Thank you for your participation and collaboration everyone. The meeting is adjourned.
    Merci à tous pour votre participation et votre collaboration. La réunion est levée.
  • We now come to the second point of the agenda which concerns…
    Nous passons maintenant au deuxième point de l’ordre du jour qui concerne…
  • Mr X, would you like to begin and give a presentation of your project?
    Monsieur X, souhaitez-vous commencer et présenter votre projet ?
  • We shall start with the first item on the agenda which is...
    Nous allons commencer par le premier point à l’ordre du jour qui est...
  • During the meeting, one participant speaks constantly and interrupts others. As chair, what do you do?
    Politely intervene: “Thank you — let’s hear other perspectives.” Redirect: “I’d like to invite others to contribute.”
  • What is a concession?
    Something you give to reach agreement
  • J’ai hâte de vous revoir bientôt.
    I look forward to seeing you again soon.
  • What is the difference between managing conflict and suppressing disagreement in a meeting?
    Managing conflict = encouraging structured debate. Suppressing disagreement = avoiding discussion to keep superficial harmony.
  • A team member proposes a legally questionable but profitable strategy. How should this be handled in the meeting?
    Raise legal/ethical risks immediately. Request clarification and compliance assessment. Suggest consulting legal counsel before any decision.
  • What should be included when closing a meeting?
    A summary of decisions.   Clear action points.   Deadlines.   Confirmation of next steps.
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